Key Things To Consider During The Hospital Moving Process

When relocating a hospital or hospital ward there is a multitude of aspects to consider and carefully arrange. Here we share three key elements to plan for, and explain how Johnsons project managers can help with the hospital moving process from communication and preparation to aftercare and specialist support.

Communicate with staff and patients

Communication is key throughout any hospital moving project – whether you’re relocating a ward, swapping operating theatres or changing an entire unit. Organise meetings with all members of staff to ensure that they are kept in the loop throughout the process. Although they may not be directly involved with the move itself, they are going to play a very important role as they maintain a standard of service and keep things running before, during and after. You’ll also need to arrange communication with patients in accessible, written form.

Discuss the process with upper management and stakeholders

Upper management and stakeholders will need to be aware of the move and everything involved within the process – not only from a service provision perspective, but also from a financial viewpoint. Any medical moves are sensitive and must be handled with care and consideration for all parties – so management will be conscious of this and will need to be thoroughly briefed and understand what and who is involved at every step of the way.

Ensure specialist project managers are on hand for a smooth relocation

Hospital moves are always complex – therefore specialist project management provision and detailed preparation are essential. Expert project managers will be able to oversee the hospital moving process in its entirety, ensuring that everything is accounted for and taken care of. They can also liaise with third parties on your behalf, and even advise on the consultation and communication stages. This professional support offers complete peace of mind at a time when disruption and disturbances need to be kept to a minimum.

At Johnsons we’ve been helping laboratories, research facilities and hospitals to relocate for over fifty years. Get in touch today to discuss your specific requirements with our dedicated team of expert lab movers and project managers.

Sourcing specialist medical and laboratory equipment – what you need to know

When sourcing specialist medical and laboratory equipment it can be easy to quickly become overwhelmed and confused by the sheer amount of choice on the market. Even for seasoned professionals and senior laboratory staff the quickly moving nature of technology and wealth of options on offer can throw up some tricky decisions. Lab equipment is rarely cheap so it’s important to get this right – adding pressure to the process. Here we share expert insights to bear in mind when finding and purchasing specialist medical and laboratory equipment.

Note individual merits of each option to avoid overwhelm

Different types and brands of specialist laboratory equipment have varying benefits and downsides. Taking in the product offering on the market in its entirety and selecting pros and cons from each based on your individual requirements should help you come to a sound decision. Request realistic reviews and testimonials from fellow laboratories in similar sectors or manufacturers to gain an accurate view of how the equipment could positively impact upon the work that you do.

Find reputable, reliable suppliers

Carefully research both the companies that manufacture the equipment and suppliers to learn more about what they offer. You need a reputable company offering genuine, high quality equipment that is carefully sourced. Some retailers offer assembly, transportation and aftercare support – others don’t. This could guide your decision and save you time and money in the long-term.  

Consider second-hand options

Some second-hand specialist medical equipment has only been used a handful of times and has been incredibly well looked after. Some have been fully reconditioned or repurposed. This offers a cost-effective and savvy option – ideal for equipment that is only going to be a short-term fixture in the lab, or will rarely be used.

4 Things You Should Consider When Discussing A Lab Relocation With Laboratory Movers

Communication is key during all stages of a laboratory move – so it’s important to understand how you will liaise with the experts responsible for the removal as well as colleagues and staff throughout the process. Here we share four key things to consider when discussing transportation and relocation with laboratory movers.

Rules and regulations

Naturally a range of rules and regulations apply to laboratory moves, as they tend to feature a variety of specialist requirements. Dangerous goods and hazardous materials are commonplace. Chat with your laboratory movers in depth before the move and during the preparatory stages to make them aware of the full situation and understand the regulatory obligations and expectations of your relocation. Laboratory movers will be required to meet a range of regulations including H&S legislation, GLP and FDA plus any local or facility guidelines – so it’s important that you’re honest and upfront and provide comprehensive information right from the start to allow them to prepare adequately.

Hazardous materials and dangerous goods

It goes without saying – hazardous materials and dangerous goods need specialist attention. A separate set of regulations will apply here – so discussing any dangerous or hazardous materials present (including poisons, chemicals and biohazards) with your laboratory movers should be a key priority.

Costings are key

Budget is very important – so it’s vital to discuss realistic costings with your laboratory movers before you begin the preparatory stages. Laboratory relocation must be budgeted for – especially where specialist provisions are involved.

Cold chain materials must be considered

Biological materials and chemical samples are often temperature sensitive – so it’s crucial that constant conditions are maintained throughout transportation. Climate-controlled trucks and specially trained technicians will need to be on-hand to monitor temperatures, especially where frozen goods are concerned. Back-up plans will also need to be in place – so it’s important to discuss this with your laboratory movers prior to the relocation date.

If you’re planning an upcoming laboratory relocation, you’ll need specialists on hand to ensure safe transportation and a smooth transition to new premises. Get in touch with our dedicated team today.

Moving medical laboratory equipment – dos and don’ts

Moving medical laboratory equipment is often necessary – whether you’re running a pathology lab in a hospital or carrying out cutting-edge research in a specialist facility. There are certain do’s and don’ts to observe when planning a laboratory equipment move – here we share four key tips to help you ensure that your relocation runs as smoothly as possible.

DO ensure that everyone is informed and involved

Your staff are going to need to be on board for this – and their support will be essential as you organise a move, whether you’re swapping out an old model for a new one or overseeing a complete refit. Consult everybody first and keep them informed of your plans well in advance. Find a way for everyone to be involved – whether they’re helping to maintain the status quo or actively assisting in the move.

DO work with staff members’ individual strengths

Identify who might be able to help with what and assign tasks accordingly. If you’re in a hospital environment, will the move impact on patients? If so, one or more members of lab staff should be involved in minimising and mitigating that impact. If outsourcing is required to fill in the gaps in service during the move who will manage this and properly brief partner labs? Work as much within your immediate team before then enlisting additional support from professionals with specific experience moving medical laboratory equipment.  

DON’T try to do it yourself

Medical equipment is sensitive, specialist and overall incredibly expensive. Asking staff to move it or trying to arrange a team yourself could end in disaster – which often impacts on and delays service delivery since replacements can be hard to find. Breakages, spills and errors with timing and delivery can often affect in-house moves – so guard against disruption by arranging specialist assistance.

DON’T forget about decommissioning/relocation/recalibrate

When planning in timescales and provision for your upcoming move, don’t forget to consider how long it will take to decommission, relocate and recalibrate the equipment. Specialist OEMS will likely be required for this stage too – and they will need to be booked in advance. Consult experts on each piece of equipment to ensure that accurate provision and timescales are in place.  

Good Lab Practice and Why It’s So Important

Good laboratory practice is paramount for UK labs – as stringent adherence to regulation ensures licence renewal, optimum results and staff satisfaction. Here we explore the relevance and importance of good lab practice and explain how Johnsons lab services can help.

What does good lab practice involve?

The term ‘good lab practice’ serves as an umbrella for an extensive range of disciplines and requirements that ensure the safe and smooth running of a laboratory environment. Indeed without a good lab practice policy laboratories simply can’t function, as licencing and permissions greatly depend on it. Government guidelines state that any facility conducting safety tests on medicines, chemicals, cosmetics, foodstuffs or biocides must be a member of the UK GLP, its laboratory compliance monitoring programme. Therefore when inspections are carried out on an annual basis labs are expected to meet a stringent set of requirements and regulations.

Why is good lab practice important?

The importance of good laboratory practice can be defined by the consideration of three principle elements – safety, ethics and management. For a successful lab operation staff and visitors must be safe. Practices must be ethical. Management must be well organised and comprehensive. When panning out a little to take in the wider picture it’s clear to see why compliance is key. Good lab practice prevents isolated internal incidents that could have catastrophic implications outside the four walls of the facility, such as cross-contamination, chemical leaks and infection.

A simpler, safer way to ensure good lab practice at all times

At Johnsons we take good lab practice, safety and compliance incredibly seriously. We understand that when labs work with us, we are by default an extension of their operations, therefore our knowledge and the quality of our services is a reflection of their wider function. For this reason we go the extra mile for our clients, providing a dangerous goods safety advisor as standard who will advise on advise on the classification, packing, handling, labelling, and transportation of hazardous materials.

Planning an upcoming laboratory move? Need to ensure full compliance and good lab practice throughout? Get in touch today to learn more about our specialist lab services.