Monthly Archives: November 2017

Services

• Move management
• Multi-phase relocation between buildings
• Chemical, instrument and equipment relocation
• Pre and post move assistance
• Provision of crate hire
• Furniture and IT equipment relocation
• IT decommission and recommission

The Project

Natural Resource Wales provided the opportunity for a removals company to relocate their Llanelli laboratory to their new, purpose built £xxx site in Swansea. Johnsons were presented this opportunity and carried out the project for them from December 2016 to February 2017.

Overview

A research study showed the Llanelli Laboratory site was deemed to be unsuitable for future development of the analytical service. Therefore, a bespoke laboratory relocation, full operational and project management services were required to effect a smooth transition to the new Faraday Building, Singleton Campus at Swansea University, with minimum business critical downtime.

Categories of items included in this move encompass:

• Instrumentation
• Cold Chain Materials
• Dangerous goods / chemicals (including reagents)
• General lab consumables
• Office Equipment, furniture, IT and associated office items (files etc.)
• Data (hard copy files)

Critical Success Factors

• Preventing unauthorised access to the site throughout the period of the contract.
• Prevent any interruption of the services supplies to the surrounding building at any time throughout the period of the contract.
• Preventing any disturbance or interruption to the normal operations of the existing buildings in use at any time throughout the period of the contract.
• Ensuring that all components required for the project were delivered to and installed within the project.

The Result

By providing a flexible and dynamic approach to this programme and providing Natural Resource Wales with a dedicated Move Management team from project inception through to completion, we were able to manage changes accordingly and still complete the project within the required time frame, with as little disruption to the workforce as possible. The post-move team were on site to complete a snags during their workforce’s first day back in, but were met with little issues.

Services

40 x Days Project Management, inclusive of:

• Fortnightly Meetings from Instruction – 8 days
• Validation Period – 4 days
• Pre-pack -3 days
• Moving period – 12 days
• Programme Management & managed – 8 days
• Belgium pre- move visits – 4 days
• Validity of furniture for disposal and sale – 1 day

• Validation and finalisation of the asset list to be transported
• Pack/unpack disconnected IT
• Labelling strategy for the relocation
• Design and provision of 14 x specialist Novak wooden crates and 74 x IT crates for the protection of IT and certain specialist items in Analytical and Coatings areas.
• Provision of 325 x plastic lidded crates which will be packed and unpacked for the items stored in cupboards throughout the departments
• Relocation of 4 x 18 ton loads of items and equipment from Knowlsey to Ghent

The Project

In June 2017, Johnsons undertook a major laboratory relocation from Knowsley to Ghent, Belgium for Eastman Chemicals. The project involved relocating a high number of complex, sensitive and valuable laboratory and testing equipment.

Following a number of site visits and meetings with the project team at Eastman, we believed the key to a successful relocation was the provision of an experienced Project Manager who understood the relocation process as well as being able to programme multiple elements of the relocation in to the overall programme. Our dedicated Project Manager therefore provided a strong support function to the team and was able to lead the relocation to a successful delivery.

The high level project management included verification of assets being relocated, management and design of the relocation programme, management of subcontractors involved in the relocation and control of costs in line with the budget. We based the project management allocation on:

• Management and costs associated with the technical decommission and recommission of the Analytical departments equipment as listed.
• Packing, crating, relocating and unpacking of the Analytical and Coatings departments, including specialist attention of the Omissions Chamber. This was wrapped in anti-static bubble and received a shrink wrap finish, all displays were covered in card, the unit was the provided sponge profiles on each corner and finally everything was held into place by a final layer of shrink wrap.

• Schedule for the physical relocation to be in two phases. One phase estimated at taking six days from start of collection to delivery and one phase over seven days with the heavy specialist plastics machinery being relocated at the same time as one of the two main phases and taking approximately four days from start of collection to delivery.
• We also included a day for a pre-preparation crew who prepped the bespoke Novak crates and delivered the materials and specialist equipment such as scissor lifts and stair walkers to site.

Specialist Equipment

The specialist equipment being relocation included:

• Specialist heavy services for the relocation of the below items to Ghent.
• 1 x Demag Injection Moulding machine: 4.3m x 1.43m x 1.853m – 4500kgs.
• 1 x Dryer: 1.0m x 0.6m x 1.9m – approx. 400kgs.
• Hoppers for Dryer: 1.8m x 0.7m x 1.6m – 200kgs.
• 1 x Dryer: 1.4m x 1.0m x 1.9m – approx. 400kgs.
• Hoppers for Dryer: 2.8m x 1.0m x 1.8m – approx. 300kgs.
• 1 x CNC Router: 1.6m x 1.65m x 1.45m – approx. 1000kgs.

In addition to the above, we provided Eastman’s with a team for handling the unwanted furniture from the offices, admin area, boardroom and meeting rooms and, due to overseas chemical transfers being subject to very strict regulations, an audit of the MSDS chemical list and quantities, ensuring we worked within all European regulations.

The Result

Due to providing a dedicated Project Manager and Project Team on this project, we were able to condense the programme in to fewer days than originally planned, without any negative effect on the quality of service delivery.